If you are unsure of the steps to follow during the regulatory affairs process, if you want to ensure your application is perfectly ready for submission, or if you are unfamiliar with what to do after authoring the sections for your Common Technical Document (CTD), we offer a range of services for Submission Preparation Support to assure your application is well-prepared, compliant, accurate, and positioned for successful review by regulatory authorities.
What can we do for you?
Since 2014, we have formatted thousands of documents for clients in different regions across the globe. Document submissions and our other services were primarily for the EU and US regions, and have also been successfully completed for Canada, Australia, Switzerland, and Great Britain.
To ensure we provide the most up-to-date services, we use the most current guidelines and constantly monitor updates using our internal Regulatory Intelligence system. Regularly, we check vital websites and guidelines, such as:
- for eCTD (https://www.ich.org/page/electronic-standards-estri),
- or more eCTD region specific (https://esubmission.ema.europa.eu/),
- and also related to formatting (ICH guideline M4 (R4) on common technical document (CTD) for the registration of pharmaceuticals for human use – organization of CTD).
Our range of services include, and are not limited to:
according to regulatory guidelines, ensuring consistency, clarity, and compliance with formatting requirements. This may include editing for grammar, spelling, cross-referencing and/or adherence to company house styles. We can manually format the documents or use your company templates.
generating PDF versions of all documents within the submission package. PDF documents are commonly used for regulatory submissions and must meet specific requirements regarding formatting, resolution, and security.
uploading the submission package to a document management system (DMS) for version control, access control, and document tracking. The DMS ensures that all documents are securely stored, organized, and accessible to authorized users.Finding the optimal balance in level of detail is one of the most challenging aspects of CMC technical writing. Being transparent and fulfilling the regulatory requirements is key, however ensuring the information is relevant, accurate and organized in a clear and concise manner greatly facilitates regulatory review and approval.
If you do not have appropriate knowledge for finding this balance, calling in assistance from an experienced regulatory consultant like STARoDub B.V. can avoid unnecessary delays and speed up the regulatory approval.
r a variety of dossier types (e.g. IMPD/IND, MAA/BLA and master files (ASMF/DMF)) and various countries/regions worldwide for EU (centralized, decentralized, MRP and national procedures), US, Canada, Switzerland, Australia, New Zealand, South Africa).If you do not have appropriate knowledge for finding this balance, calling in assistance from an experienced regulatory consultant like STARoDub B.V. can avoid unnecessary delays and speed up the regulatory approval.
maintaining your submission tracking system or file to monitor the status of the documents for submission throughout the submission preparation process. Examples of variables to track can include:
- document numbers and versions,
- location in the document management system,
- status of documents (e.g. draft/approved),
- expected delivery dates,
- publishing status.
once publishing is done, a final quality check is conducted to verify the accuracy, completeness, and consistency of the entire submission package. This may involve reviewing documents for any remaining errors, inconsistencies, or formatting issues.
- document numbers and versions,
- location in the document management system,
- status of documents (e.g. draft/approved),
- expected delivery dates,
- publishing status.
as most applications are submitted via national or regional submission portals, a so-called XML file will need to be generated. These XML files are required for electronic submissions and contain structured data formatted according to predefined standards.
Our services
‹ What we offer
Approach & Expertise
Learn how we can support you in meeting your business goals
- Our approach focuses on a thorough assessment at the start to understand your specific regulatory affairs requirements. With our in-house expertise in numerous process components of Submission Preparation Support, we customize our services to meet your objectives.
- Our versatile, highly skilled team has experience ranging from document formatting to eCTD submission publishing. Our versatility enables us to adapt easily to a new environment or working tools, such as for example, your company formatting style and standards. If your tools or procedures are complex, our team has the experience and flexibility to navigate them.
Questions from our clients
FAQ Section
If a clear overview is missing of what tasks still need to be performed to make a successful submission to the authorities or if you need support navigating the regulatory requirements.
This depends on the specific service that is needed. Some services are more time-consuming than others and it also depends on the number of services that you are seeking support for. As a general rule, it is advised to contact us as soon as you know that you require our support. Seeking support early can help streamline the process and ensure compliance with regulatory requirements from the start, ultimately saving time and resources in the long run.
Yes, we can. We have an in-house eCTD team consisting of highly qualified and experienced eCTD experts who can assist you with your eCTD or NeeS dossiers.
Yes, Submission Preparation Support services are customized to address the unique needs and requirements of each company and regulatory submission.
Benefits include enhanced regulatory compliance, improved efficiency, reduced risk of regulatory setbacks, faster market access, and strengthened reputation.
Submission Preparation Support focuses specifically on the tasks required to prepare submission packages for regulatory review, whereas other regulatory consulting services focus more on the content and may cover a broader range of regulatory strategy, compliance, and product development activities.